b) Employment Expenses – OAHS Staff
A travel expense claim with the appropriate receipts must be kept for reimbursement of expenses and must be kept on file. A travel advance shall be provided upon commencement of employment in the amount of $300.00.
Travel advances shall be used to cover expenses incurred on OAHS business, such as in-town expenses, travel, meals and accommodation, etc.
Approval Process – General business practise.
Employee travel expense will be approved by the employees division Manager or Managerial designate in his/her absence, or Executive Director. Managers expense claims will be approved by the Executive Director or designate in his/her absence. Executive Director Expense claims will be reviewed and approved by a member of the Management Committee.
Individual division Managers will approve staff travel within Ontario. Approval for staff or Managerial travel outside the province of Ontario must be obtained from the Executive Director. The Executive Director is to consult with the Chair for authorization to attend events outside of Canada.
No reimbursement for alcohol expense associated with travel or meal allowance will be provided.
Reimbursement for any expense that includes alcohol for a hospitality event must be pre-approved by the executive Director or Executive Committee.